Job Description

Job Title: Administrative Assistant  with Construction Experience

Location: Portsmonth

Salary:£25,000 - £30,000

Job Description: We are looking for a detail-oriented Administrative Assistant with experience in the construction industry to support our team. The ideal candidate will have strong organizational skills, a solid understanding of construction processes, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Administrative Support:

  • Provide administrative support to the construction team, including scheduling meetings, managing calendars, and handling correspondence.
  • Prepare and maintain project documentation, including contracts, permits, and reports.
  • Assist with the preparation and tracking of project budgets and expenses.
  • Coordinate travel arrangements and logistics for construction team members.

• Communication:

  • Act as a liaison between the construction team, clients, subcontractors, and suppliers.
  • Handle phone calls, emails, and other communications in a professional and timely manner.
  • Prepare and distribute meeting agendas, minutes, and follow-up action items.

• Document Management:

  • Maintain organized and up-to-date filing systems for all project-related documents.
  • Ensure all project documentation complies with company standards and regulatory requirements.
  • Assist in the preparation of presentations, proposals, and other project-related materials.

• Project Coordination:

  • Support the project managers in tracking project timelines and milestones.
  • Assist in coordinating project activities and ensuring all deadlines are met.
  • Monitor inventory levels and order construction materials as needed.

Qualifications:

• Proven experience as an administrative assistant, preferably in the construction industry.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Familiarity with construction terminology and processes is a plus.

Please submit your CV or email luke on Luke.knight@ Huntermasonconsulting . com

Skills Required

• COMMUNICATION
• Project management