Job Description

This role provides exposure to the wider operations and governance organisation and is an excellent opportunity to work alongside subject matter experts.
* Support a range of adminstrative activities to assist the administrators in the smooth and efficient running of the office
* Support the general administration tasks to support the smooth running of the office including stationery, IT and PPE ordering, site and office visits and conference room booking
* Arranging and co-ordination travel requirements with the BAE Systems travel office and international travel booking teams including itineraries, currency and visa's
* Administration and maintenance of documents and data in line with our Document Creation and Retention policy
* Maintain a proactive response to enquiries and exchanging of information
* Ensuring query resolution is dealt with in a timely and professional manner
* Assist the office in maintaining a cost effective environment
* Understand your obligations under SHE and how they affect you/and other Business Administrators.
* Support other Administrators on an ad hoc basis where appropriate and agreed e.g. holiday/sickness cover, or where extra support is required
* Run reports and transfer data into alternative formats as appropriate
* Support the creation of presentation material, including formatting and collation
* Invoices/Expenses processed in line with the Travel and Expenses policy

WORKING HOURS
- 5 days p/wk (Mon-Fri) around relevant site core hours (7am - 6pm Mon - Thurs, 7am - 12.30pm Fri).
- Hours required to work per week are 37.00 unless otherwise stated (this does not include lunch breaks).
- Start and finish times to be agreed with local Line Management, in accordance with local site core hours.
- Lunch break (unpaid) is 42 minutes which will automatically be deducted each working day from 12.30pm to 13.12pm by the electronic time management system.
- Dependant on workload, local management may request more or less hours are worked within this contract.

The successful candidate will be required to perform tasks suitable to the internal level of this role. The role will contain, but will not be limited to, the following:
* Support a range of adminstrative activities to assist the administrators in the smooth and efficient running of the office
* Support the general administration tasks to support the smooth running of the office including stationery, IT and PPE ordering, site and office visits and conference room booking
* Arranging and co-ordination travel requirements with the BAE Systems travel office and international travel booking teams including itineraries, currency and visa's
* Administration and maintenance of documents and data in line with our Document Creation and Retention policy
* Maintain a proactive response to enquiries and exchanging of information
* Ensuring query resolution is dealt with in a timely and professional manner
* Assist the office in maintaining a cost effective environment
* Understand your obligations under SHE and how they affect you/and other Business Administrators.
* Support other Administrators on an ad hoc basis where appropriate and agreed e.g. holiday/sickness cover, or where extra support is required
* Run reports and transfer data into alternative formats as appropriate
* Support the creation of presentation material, including formatting and collation
* Invoices/Expenses processed in line with the Travel and Expenses policy
* You must be organised and reliable and keen to help and support the adminstrative team
* You will be flexible, well motivated with good communication skills, have the ability to prioritise multiple tasks and work to tight deadlines
* Experience of working in an Adminstration/secretarial type role
* Flexible approach to work, which may involve working in different locations and different workin hours as necessary"

Skills Required

• Communication Skills