Job Description

HR Administrator

Fixed Term (12 months)

London

Competitive + Benefits 

This role is Monday to Friday 9am - 5pm but some flexibility during our busy season is key.

Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for a HR Administrator to undertake the following duties on a day-to-day basis:

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Key Responsibilities?

• To support the activities of the HR Team and ensure that all HR administration is conducted accurately and in a timely, efficient manner.
• Working closely as part of the HR Delivery Team ensuring the production of general correspondence in line with HR requirements.
• Undertaking responsibility for checking, sending and tracking of all references/requests.
• Responsible for checking and chasing expired documents such as passports, visas, occupational or training qualifications etc. and documents related to pre-employment screening.
• Responsible for administering and tracking medical health questionnaires.
• Updating and maintaining current personnel information on ResourceLink (HR Information System) including new starters and leavers.
• Maintaining electronic personnel files, including scanning and shredding HR documents in accordance with General Data Protection Regulations.
• Assist the HR Co-ordinators in checking new starter and contract change reports; administer requirements for new starters including issuing of offer letters and contracts.
• Dealing with high volume telephone queries and forwarding to HR Team as required; to also assist the HR Team with telephone interviews.
• Taking notes for meetings as required (including investigation, disciplinary, grievance & appeal meetings, as well as general departmental meetings).?
• Assist the Health, Safety & Compliance Manager with general tasks and administration including H&S/GDPR/COVID-19 content for inductions, reviewing and updating risk assessment content, training co-ordination and raising employee awareness and adherence to HSC related policies.
• Any other ad hoc administrative duties as directed by the Senior HR Co-ordinator. HR Support Services Manager and Head of HR; also providing ad hoc support for Health, Safety and Compliance functions, recruitment and training.
• Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality.
• Regular liaison with colleagues, supervisors and managers to ensure an efficient and effective service is delivered to the client at all times.
• Adhere to all company policies and procedures and provide a highly customer focused service to the company and client at all times.
• Provide cover for colleagues during periods of absence.
• Involvement in HR Projects and any other duties as and when required.

Knowledge/Experience/Skills/Abilities?

• MS Office experience
• Office administration experience
• Proficient in dealing with electronic filing and archiving systems
• Working knowledge of HR processes
• Proficient notetaking and typing skills.

Personal Attributes

• Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously
• Clear communication skills - spoken and written
• Well-presented and composed
• Excellent time-keeping and organisational skills
• High attention to detail with a strong emphasis on accuracy
• A team player - must have experience in working within a team and must have a preference for working in a team environment where information sharing, good communication and mutual support are all pre-requisites
• Able to work independently and unsupervised if necessary
• Discrete person who understands codes of confidentiality
• Can work under pressure with the ability to meet strict deadlines

Skills Required

• Communication Skills
• MS Office
• Project management