Job Description

We have a fantastic opportunity for a Planning Coordinator to join our team within Vistry Housebuilding Thames Valley, at our Reading office. As our Planning Coordinator, you will be responsible for providing administration and clerical support for the Planning department and assist the wider Land Team with administrative tasks where required. You will be working in conjunction with the Planning Manager and sitting within the wider technical department.

We are pleased to say, this role can accommodate agile working arrangements.

Let's cut to the chase, what's in it for you…

• Competitive basic salary and annual bonus
• Company car, car allowance or travel allowance
• Agile working possible (dependent on role)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare and Dental Insurance
• Competitive contributory pension scheme
• Life assurance - 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Behave in line with our company values - Integrity, Caring and Quality
• Experience in a role requiring a high level of attention to detail
• Experience of working to strict deadlines
• Ability to work as part of a team.
• Good communication skills.
• Strong IT skills; particularly Microsoft Excel, Word and PowerPoint.
• Meticulous attention to detail, especially with proof reading.
• Strong organisational skills with the ability to work proactively under pressure and adhere to strict deadlines.
• A positive attitude and outlook.
• Self-motivated / self-reliant and able to work without constant direction and guidance.
• Flexible attitude including working overtime outside standard hours or in different locations.
• Willing to work extra to meet deadlines as and when the business needs require it

Desirable -

• Experience within the construction industry or within a Local Authority Planning Department
• Previous Land and / or Planning experience.
• Experience in using Coins and Viewpoint (or other document sharing software).

More about the Planning Coordinator role…

• Assisting the Land and Planning departments with administrative tasks
• Coordinating new consultants to be credit checked, set up on COINS, and formally appointed for each site.
• Raising Land and Planning purchase orders on COINS and ensuring appropriate authorisation of every invoice before liaising with the accounts department for payment.
• Assisting with printing, collating, and distributing new bid information
• Assisting the Land Team in producing a bid deliverables matrix with set deadlines and owners.
• Researching and downloading planning information from Local Authority websites.
• Setting up trackers for and monitoring the payment of S106 contributions
• Assisting the Planning Manager in ensuring the on-site provision of S106 obligations across the business unit - this may include attending site to check on the progress of works or attend site meetings.
• Liaising with and providing appropriate updates to S106 and CIL officers within the relevant Local Authorities for all sites, with the guidance of the Planning Manager.
• Monitoring and ensuring the prompt payment of all CIL payments for all sites within the business unit in conjunction with the accounts department and ensuring invoices and receipts for each payment and received and filed.
• Setting up new files and managing an agreed system of filing (mainly electronic) for all new bid sites within the business unit.
• Ensuring all confidential information is appropriately safeguarded, and all processes follow current GDPR legislation.
• Organising and attending all Land meetings and updating the land tracker.
• Assist both the Planning and Land teams in relation to processing and tracking consultant invoices when received.
• Acting as the key liaison for all consultants and visitors to Land and Technical department.
• Assisting with reception/telephone/secretarial duties for wider business as required.
• Assisting with the Planning and Technical department input to Social Value and other monitoring as required by the group.

Finally, let's tell you a bit more about us…

At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.

We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry.

Skills Required

• admin